Friday, September 7, 2018

Homeroom Parents Welcome!

Good morning you wonderful Homeroom Parent Volunteers!

To those who do not know me, I'm Krista Sheffield and I have Beck, a third grader in Ms. Masterson's class and Violet who just started kinder with Ms. Caballero. I am the PTA Homeroom Parent Coordinator this year which means that I will help guide you through this process. Thanks so much for volunteering, it's going to be a great year!
I am still waiting to receive HRP lists from some teachers but they are rolling in steadily. If you don't see your team on Faculty/Staff Pairing & HRP Teams  I would suggest you email your teacher and request the names of the other HRPs in your class (if any) and introduce yourself to them via email.

HRP Website:
For the most part, everything you need to know is (or will be) posted here including roles and responsibilities and some sample letters:
http://carawayhomeroomparents.blogspot.com/

Current Action Items:
1) Take a look at the attachment I've included that discusses HRP roles and important dates.
2) Discuss among your HRP team and decide who is the HRP lead, and once you do, please let me know! I will be primarily communicating with leads as the year continues.
3) Once you decide on a class lead, email your teacher to schedule a meeting to go over expectations for your role in that classroom, and to discuss future parties, events, etc.
4) Request class email list from your teacher for HRP purposes. Your teacher will have to get permission from the parents to share this info.
5) Email your class parents introducing yourself and other homeroom parents (Fall Intro Sample Letter). Feel free to use as much or as little of this as you'd like, or write your own altogether.

5) Take note of the staff member your class is paired with and send them an introduction email explaining that they are paired with your classroom this year.

6) Check out Teacher/Staff Favorites list to see your teacher's and staff person's birth-dates and their personal and classroom wish-lists, including their amazon wishlists!

The amazing Hospitality Committee will need the help of HRPs to forward emails and recruit helpers for a few vents throughout the year that honor our teachers and staff. This info is listed on the attachment, but here are the dates for Festive Fridays. This is organized by the Hospitality Committee and they are working on putting together a signup genius for the upcoming September Festive Friday hosted by 4th grade. We will send that info along shortly.

Festive Fridays (Hospitality Committee will inform)
·          Sept 21st  – 4th Grade – Tailgate
·          October 26th  – 3rd Grade – Halloween
·          November 15th – Kinder - Thankful Thursday
·          January 18th – 5th Grade – Fresh Start
·          February 15th – 2nd Grade – Pal-entine
·          April 12th – 1st Grade - TBD
Thank each and everyone of your for volunteering in this role this year. The teachers truly appreciate it and you make a huge difference to our wonderful school!

Tuesday, August 28, 2018

Looking for Homeroom Parents

Homeroom Parent Orientation and Info Session



 Hi all!

Please join me for coffee and donuts in the cafeteria next week to go over all things HRP. This is for all classroom homeroom parents as well as anyone who is interested in finding out more about the role.


HRP ORIENTATION:
Caraway Cafeteria
Wednesday, Sept 5
8:00am 
 
This is optional as all the information you need is available on this website.  If you cannot attend and have questions, please feel free to email me!

Thanks again for all you do!
Krista
carawayptahomeroomcoordinator@gmail.com

Monday, April 2, 2018

End of Year Parties

Can you believe we are already talking End of Year Parties? This year they will be on May 25. For those who need some guidance, I've created a quick to do list for your use.

End of Year Party - May 25 (May 24 for 5th Grade)
1. Schedule a meeting with your teacher to discuss plans for the End of Year Party.
Themes are often decided at the grade level by the teachers. Specific party times will be set by admin and teachers as well.
2. Plan accordingly with your HRP team.
3. Send End of Year Party invitation to class parents 2 weeks prior (or earlier).
If you have created a signup genius or equivalent to ask for parent volunteers or food or decor donations, include this link in the invitation.
Also, please include info regarding class gift collection.
4. Send invitation to your class's staff member(s).
Discuss this with your teacher. Sometimes the teacher will incorporate creating an invitation into the lesson plan and deliver it to the staff person, other times the HRP will create an invitation with the children's help. If nothing else, an e-mailed invitation will suffice!

Class Gifts
We are asking that there only be 2 class gifts to minimize the number of times parents are asked to contribute.
These two times will be Winter (end of semester) Party and End of Year Party.
  • Collecting and giving money is optional.  Do not mandate how much someone should give. Some parents choose to give gifts individually and will not contribute to the classroom gift, however class gifts should always come from the entire class not just the ones that contributed.  Please remember we come from a diverse school and many areas of the school are asking for money as well.  For some families even small amounts of money can be a financial hardship.  
  • Please give them 2 weeks notice when you email and/or send a letter requesting donations from parents .
  • When to Collect Money
    • You can collect as needed based on the upcoming event (give 2 weeks notice)
  • Ways to collect money 
    • Paypal Account
    • Small envelope labeled "Homeroom Parent" put in each student's Tuesday folder.
    • Envelope left in the classroom (maybe posted by the door) labeled "Homeroom Parent"
    • Meet parents at school for drop off or pick up
    • Allow parents to drop off donations at your house/mail box
  • Check with your classroom teacher to see if they are comfortable handling money through student folders or a classroom envelope
  • Do not ask parents to write their name on the envelope.  Do not post a list of who gave and how much.  All contributions should be kept anonymous if possible.
Thanks for all you do!! I know this is a busy time of year so your effort is really appreciated! You guys are seriously amazing!
If you have any questions at all or need help, please reach out!!
Krista

Friday, January 26, 2018

Valentine's Day Class Parties



Happy January HRPs!

Another class party is upon us! Admin and leadership met this week and decided that class parties will be February 14 and will be restricted to one hour. If you haven't already, please setup a meeting with your teacher to discuss specific party expectations and start party planning with your HRP team.

Let me know if you have any questions or need help!








Thursday, December 14, 2017

Checking in on Winter Parties

Good afternoon!

I can barely believe it but the end of the semester is almost here! Winter parties are only a week away. By this time, your party planning and classroom gift collections should be coming along nicely. Please reach out to me if you have any questions or need help in any way.

I know this time of year can get crazy. Just know that all of your effort is noticed and is so appreciated!

Thank you all!!
Krista

Thursday, December 7, 2017

Cookie Exchange - A Note from Hospitality Committee

Hi Homeroom Parents,

I hope everyone has had a great semester!  It never ceases to amaze me how fast time seems to fly!  The Cookie Exchange Party for the teachers is coming up on 12/22 (the last day for teachers to be at school before the break).  This is a special time when the whole school comes together to provide treats tor the teachers to take home to enjoy over their holiday.  We so appreciate your generosity.  I encourage you to send this sign up genius link on to your classes.  The more participation the better!  Thanks so much for loving our teachers!




Hayley Kimble

Sunday, November 26, 2017

Winter Party Planning




Hi HRP Team!

I hope everyone had a relaxing and rejuvenating break!

Here's what to look forward to for the upcoming month. I've created a quick to do list for your use.

PTA Sponsored Cookie Exchange
Hospitality committee will be sending out info on this soon, but they should be collecting the last day of school before winter break.

Winter Party - Dec 21
1. Schedule a meeting with your teacher to discuss plans for the Winter Party.
Themes are often decided at the grade level by the teachers. Specific party times will be set by admin and teachers as well
2. Plan accordingly with your HRP team.

3. Send Winter Party invitation to class parents.
If you have created a signup genius or equivalent to ask for parent volunteers or food or decor donations, include this link in the invitation.
Also, please include info regarding class gift collection.
 
4. Send invitation to your class's staff member(s). 
Discuss this with your teacher. Sometimes the teacher will incorporate creating an invitation into the lesson plan and deliver it to the staff person, other times the HRP will create an invitation with the children's help. If nothing else, an e-mailed invitation will suffice!

Class Gifts

We are asking that there only be 2 class gifts per year to minimize the number of times parents are asked to contribute, Winter (end of semester) Party and End of Year Party.
Remember that collecting and giving money is optional.  Please do not mandate how much someone should give. Some parents choose to give gifts individually and will not contribute to the classroom gift, however class gifts should always come from the entire class not just the ones that contributed.  Please remember we come from a diverse school and many areas of the school are asking for money as well.  For some families even small amounts of money can be a financial hardship. 

    When to Collect Money

  • Collect for End of Semester (Winter Party) Gift and End of Year Gift. 
  • Give parents 2 weeks notice.
    Ways to collect money

  • Paypal Account
  • Small envelope labeled "Homeroom Parent" put in each student's Tuesday folder.
  • Envelope left in the classroom (maybe posted by the door) labeled "Homeroom Parent" 
  • Meet parents at school for drop off or pick up 
  •  Allow parents to drop off donations at your house/mail box
  • Check with your classroom teacher to see if they are comfortable handling money through student folders or a classroom envelope
  • Do not ask parents to write their name on the envelope. Do not post a list of who gave and how much.  All contributions should be kept anonymous if possible.

Thanks for all you do!! I know this is a busy time of year so your effort is really appreciated! You guys are seriously amazing!


If you have any questions or need help, please reach out!!